Full policy

RSWC Academy Privacy Notice

Effective date: August 2026
Version: 1.0

1. Introduction

Olutunu Safe Haven Empowerment Foundation ("Olutunu", "we", "our", or "us") is committed to protecting the privacy and personal information of users of RSWC Academy.

This Privacy Notice explains how we collect, use, store, and protect personal information when you create an account, participate in courses, and use our learning platform.

By creating an account and using RSWC Academy, you acknowledge that you have read and understood this Privacy Notice.

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2. Information We Collect

When you use RSWC Academy, we may collect:

Account Information

• Full name
• Email address
• Username
• Password (stored securely in encrypted form)
• Country and other profile information you choose to provide

Learning Information

We may collect information about your learning activity, including:

• courses you enrol in
• course progress
• assessment submissions
• quiz results
• completion records
• certificates earned

Technical Information

We may collect limited technical information required to operate and secure the platform, including:

• browser information
• login activity
• security logs

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3. How We Use Your Information

We use your information to:

• create and manage your account
• provide access to courses and learning resources
• track course progress and completion
• issue certificates
• communicate important platform updates
• improve our educational programmes
• maintain platform security
• comply with legal and organisational requirements

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4. Learning Records and Certificates

Your course participation records may be retained to:

• verify completion of training
• issue certificates
• provide evidence of learning achievements
• support programme evaluation and reporting

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5. Data Protection and Security

We take reasonable measures to protect your information, including:

• secure encrypted connections (HTTPS)
• access controls
• secure storage practices
• regular maintenance and security updates

Access to personal information is limited to authorised personnel who need it for legitimate organisational purposes.

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6. Sharing of Information

We do not sell your personal information.

We may share information only when necessary:

• with authorised Olutunu staff involved in programme delivery
• with service providers supporting our platform operations
• where required by law

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7. Your Rights

Under applicable data protection laws, including relevant Nigerian data protection requirements, you may have rights to:

• request access to your personal information
• request correction of inaccurate information
• request deletion of your information where applicable
• ask questions about how your information is used

Requests can be submitted through the privacy contact process provided on the platform.

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8. Cookies

RSWC Academy uses cookies necessary for:

• secure login sessions
• maintaining your learning experience
• platform functionality

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9. Contact

If you have questions about this Privacy Notice or your personal information, please contact:

Olutunu Safe Haven Empowerment Foundation
Email: privacy@olutunusafehaven.com

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10. Updates to This Notice

We may update this Privacy Notice when necessary to reflect changes in our services, technology, or legal requirements.

Significant changes will be communicated through the platform where appropriate.

Full policy

RSWC Academy Terms of Use

Effective date: August 2026
Version: 1.0

1. Introduction

Welcome to RSWC Academy, the online learning platform of Olutunu Safe Haven Empowerment Foundation ("Olutunu", "we", "our", or "us").

These Terms of Use establish the rules and expectations for accessing and using RSWC Academy. By creating an account and using this platform, you agree to comply with these Terms.

Our goal is to provide a safe, respectful, accessible, and meaningful learning environment for all users.

2. Account Responsibilities

When creating and using an RSWC Academy account, you agree to:

• provide accurate and current information
• maintain the confidentiality of your login details
• avoid sharing your account with another person
• notify Olutunu if you suspect unauthorised access to your account
• use the platform only for its intended educational purposes

You are responsible for all activity conducted through your account.

3. Appropriate Use of the Platform

RSWC Academy is provided for education, training, professional development, and personal growth.

Users must not:

• use the platform for unlawful activities
• attempt to gain unauthorised access to the platform or another user's account
• interfere with the operation, security, or availability of the platform
• upload harmful files, malicious software, or inappropriate content
• impersonate another person or misrepresent their identity
• use the platform to harass, threaten, discriminate against, or harm others

4. Respectful Learning Environment

Olutunu is committed to maintaining a learning environment built on dignity, respect, compassion, and safety.

Users are expected to:

• communicate respectfully with other users, facilitators, and staff
• respect different backgrounds, experiences, and perspectives
• maintain appropriate professional boundaries
• avoid behaviour that creates an unsafe or hostile environment

Harassment, bullying, discrimination, or harmful behaviour will not be tolerated.

5. Course Participation and Assessment Integrity

Users participating in courses agree to engage honestly and responsibly.

This includes:

• completing assessments based on their own understanding and effort
• not submitting another person's work as their own
• not sharing assessment answers or restricted course materials without permission
• participating in learning activities in good faith

Where certificates are issued, Olutunu reserves the right to review completion records and withdraw certificates obtained through dishonest practices.

6. Course Materials and Intellectual Property

All course materials provided through RSWC Academy, including but not limited to:

• videos
• audio resources
• written materials
• presentations
• assessments
• downloadable resources
• learning activities

are owned by Olutunu Safe Haven Empowerment Foundation or used with appropriate permission from their owners.

Unless expressly permitted, users must not:

• reproduce course materials
• distribute materials publicly
• sell or commercially exploit materials
• upload materials to other platforms
• share restricted learning resources with unauthorised persons

Access to course materials is provided for personal learning and approved educational purposes only.

7. Use of External Tools and Resources

RSWC Academy may use approved third-party services and technologies to enhance learning accessibility and delivery.

These may include tools for:

• audio accessibility
• multimedia learning
• communication
• assessment support

Users agree to use these resources responsibly and in accordance with applicable terms and policies.

8. Platform Availability

Olutunu aims to maintain a reliable learning platform. However, access may occasionally be affected by:

• maintenance
• technical issues
• security updates
• circumstances outside our reasonable control

We will make reasonable efforts to minimise disruption.

9. Suspension or Removal of Access

Olutunu may restrict, suspend, or remove access to RSWC Academy where a user:

• violates these Terms of Use
• compromises platform security
• engages in harmful or inappropriate behaviour
• misuses course materials
• breaches applicable policies or agreements

Where appropriate, users may be informed of concerns and given an opportunity to respond.

10. Educational Disclaimer

Courses provided through RSWC Academy are educational resources intended to support learning and professional development.

Completion of a course does not automatically:

• qualify a person as a licensed mental health professional
• replace professional supervision, training, or clinical requirements
• constitute medical, psychological, or therapeutic advice

Users should apply learning appropriately within their training, competence, and professional scope.

11. Changes to These Terms

Olutunu may update these Terms of Use when necessary due to changes in:

• services
• technology
• legal requirements
• organisational practices

Significant changes may require users to provide renewed consent before continuing to use RSWC Academy.

If you have questions regarding these Terms of Use, please contact:

Olutunu Safe Haven Empowerment Foundation
Email: rswc@olutunusafehaven.com

Full policy

RSWC Academy Learner Code of Conduct

Effective date: August 2026
Version: 1.0

1. Introduction

RSWC Academy, operated by Olutunu Safe Haven Empowerment Foundation ("Olutunu"), is committed to creating a learning environment where every person is treated with dignity, respect, compassion, and fairness.

This Code of Conduct outlines the behaviours and responsibilities expected from all users participating in RSWC Academy activities, including learners, facilitators, trainers, and other authorised users.

By using RSWC Academy, you agree to contribute to a safe, respectful, and supportive learning community.

2. Our Learning Community Values

RSWC Academy is built on the values of:

• compassion
• respect
• integrity
• accountability
• inclusion
• safety
• continuous learning

Users are expected to demonstrate these values in their interactions with others.

3. Respect and Dignity

All users must treat others with respect regardless of:

• background
• nationality
• culture
• beliefs
• personal experiences
• professional role

Users must not engage in:

• bullying
• harassment
• discrimination
• intimidation
• threats
• abusive language
• personal attacks

Differences of opinion should be handled with maturity and respect.

4. Communication Expectations

When participating in:

• discussions
• forums
• group activities
• peer interactions
• feedback sessions

users should:

• communicate respectfully
• listen to different perspectives
• provide constructive feedback
• avoid assumptions about others
• maintain professionalism

Written communication should reflect the same respect expected in face-to-face learning environments.

5. Confidentiality and Privacy

Many RSWC Academy courses may involve discussions about mental health, trauma, wellbeing, or personal experiences.

Users must:

• respect the privacy of others
• avoid sharing another person's personal information
• avoid identifying individuals who share personal experiences
• use sensitive information only for the purpose of learning

Users should not record, copy, distribute, or share private discussions without appropriate permission.

6. Trauma-Informed Learning Environment

Some course content may involve sensitive topics that could affect individuals differently.

Users are encouraged to:

• engage with content thoughtfully
• respect their own emotional wellbeing
• respect the experiences of others
• approach sensitive discussions with compassion

Users should avoid:

• dismissing another person's experiences
• making harmful assumptions
• providing unsolicited personal judgement or advice

7. Professional Boundaries

RSWC Academy promotes healthy and appropriate relationships between learners, facilitators, trainers, and staff.

Users must maintain appropriate boundaries and must not:

• exploit their role or access
• pressure others into personal disclosures
• engage in inappropriate communication
• misuse professional relationships

Facilitators and learners should maintain professional interactions appropriate to an educational environment.

8. Academic and Learning Integrity

Users are expected to participate honestly and responsibly.

This includes:

• completing learning activities truthfully
• submitting original work where required
• acknowledging sources appropriately
• respecting assessment requirements

Users must not:

• impersonate another learner
• submit another person's work as their own
• share restricted assessment materials

9. Responsible Use of Technology

Users must use RSWC Academy responsibly.

Users must not:

• attempt to access another person's account
• upload harmful or inappropriate material
• misuse platform features
• interfere with the operation or security of the platform

10. Reporting Concerns

Users are encouraged to report concerns involving:

• harassment
• safeguarding issues
• inappropriate behaviour
• privacy concerns
• unsafe learning experiences

Reports will be handled respectfully and in accordance with Olutunu's relevant policies and procedures.

11. Consequences of Violations

Failure to follow this Code of Conduct may result in actions including:

• a reminder of expectations
• removal of inappropriate content
• restriction of participation
• suspension of account access
• removal from courses or programmes

Serious concerns may be referred through appropriate organisational procedures.

12. Commitment to a Safe Learning Environment

By participating in RSWC Academy, users agree to help create a learning environment where people feel respected, supported, and safe to learn.

Together, we can build a community that reflects Olutunu's commitment to replacing stigma with compassion.

Full policy

RSWC Academy Safeguarding Notice

Effective date: August 2026
Version: 1.0

1. Introduction

Olutunu Safe Haven Empowerment Foundation ("Olutunu") is committed to creating safe, respectful, and supportive learning environments for everyone who participates in RSWC Academy.

We recognise our responsibility to protect children, young people, vulnerable persons, and all members of our learning community from harm, abuse, exploitation, harassment, and unsafe practices.

This Safeguarding Notice explains our commitment to safeguarding and outlines the responsibilities expected of all users of RSWC Academy.

2. Our Commitment to Safeguarding

Safeguarding means taking proactive steps to protect people from harm and responding appropriately when concerns arise.

Olutunu is committed to:

• promoting safe learning environments
• treating every person with dignity and respect
• protecting children and young people who participate in our programmes
• supporting vulnerable individuals
• responding appropriately to safeguarding concerns
• ensuring that staff, volunteers, facilitators, and partners understand their safeguarding responsibilities

3. Who This Applies To

This Safeguarding Notice applies to all RSWC Academy users, including:

• learners
• facilitators
• trainers
• volunteers
• staff members
• authorised partners and contributors

Different roles may have additional safeguarding responsibilities based on their level of access and involvement.

4. Safe Learning Environment Expectations

All users must contribute to a safe and respectful learning environment.

Users must:

• communicate respectfully with others
• respect personal boundaries
• avoid behaviour that may cause harm or distress
• protect the privacy and dignity of others
• report concerns where they believe someone may be at risk

5. Protecting Children and Young People

Olutunu recognises that children and young people may require additional protection and support.

When participating in youth-focused programmes, Olutunu is committed to:

• providing age-appropriate learning experiences
• maintaining appropriate adult-child boundaries
• promoting safe communication practices
• ensuring concerns involving children or young people are taken seriously

Adults interacting with children and young people through Olutunu programmes must act responsibly and maintain appropriate professional boundaries at all times.

6. Professional and Personal Boundaries

Healthy boundaries are essential for safe learning environments.

Users must not:

• pressure others to share personal information
• engage in inappropriate personal relationships through learning activities
• misuse their role, authority, or access
• exploit another person's vulnerability
• engage in communication that is harmful, manipulative, or inappropriate

Facilitators, trainers, and staff members have a particular responsibility to maintain professional boundaries with learners.

7. Online Safeguarding

RSWC Academy is an online learning environment. Users should help maintain digital safety by:

• protecting their login information
• communicating respectfully online
• not sharing another person's personal information
• not sharing private discussions or content without permission
• reporting harmful or inappropriate online behaviour

Users should be mindful that online interactions can have real-world impact.

8. Confidentiality and Its Limits

Olutunu respects privacy and confidentiality.

However, confidentiality may have limits where there is a concern about:

• abuse or neglect
• risk of harm to a child or vulnerable person
• serious safety concerns
• legal obligations requiring information sharing

Where appropriate, information may be shared with authorised individuals or relevant authorities to protect someone from harm.

9. Recognising and Reporting Concerns

Safeguarding concerns may include:

• suspected abuse or neglect
• exploitation
• inappropriate behaviour towards children or vulnerable persons
• harassment or intimidation
• threats to someone's safety or wellbeing

Users should report concerns through the appropriate Olutunu safeguarding channels.

Reports will be handled sensitively and in accordance with Olutunu's safeguarding procedures.

10. Responding to Disclosures

If someone shares a concern or experience of harm, users should:

• listen calmly and respectfully
• take the concern seriously
• avoid making promises of complete confidentiality
• avoid investigating the situation themselves
• report the concern through the appropriate safeguarding process

The priority is always the safety and wellbeing of the person involved.

11. Safeguarding Responsibilities

All users share responsibility for maintaining a safe learning environment.

Failure to follow safeguarding expectations may result in actions including:

• removal from learning activities
• restriction or suspension of platform access
• referral through appropriate safeguarding procedures
• further action where required

12. Our Commitment

Olutunu believes that everyone deserves to learn in an environment where they feel safe, respected, and valued.

By participating in RSWC Academy, users agree to support a culture of compassion, responsibility, and protection for all members of the community.

13. Contact

For safeguarding concerns or questions, please contact:

Olutunu Safe Haven Empowerment Foundation
Safeguarding contact: safeguarding@olutunusafehaven.com

Full policy

RSWC Academy AI and Digital Learning Notice

Effective date: August 2026
Version: 1.0

1. Introduction

Olutunu Safe Haven Empowerment Foundation ("Olutunu") uses digital technologies to improve access, engagement, and learning experiences through RSWC Academy.

As technology continues to develop, artificial intelligence (AI) and other digital tools may be used to support educational delivery, accessibility, communication, and learner engagement.

This notice explains how digital learning technologies are used within RSWC Academy and outlines the responsibilities of all users when engaging with these tools.

By using RSWC Academy, you agree to use digital learning technologies responsibly, ethically, and appropriately.

2. Our Approach to Artificial Intelligence and Technology

Olutunu believes technology should support human learning, not replace human care, professional judgement, or meaningful educational relationships.

AI and digital tools may be used to:

• improve accessibility
• support different learning needs
• provide alternative learning formats
• enhance educational resources
• assist with administrative and learning processes
• improve the overall user experience

AI tools are used as supportive resources and do not replace qualified educators, facilitators, supervisors, or professionals.

3. Use of AI-Supported Learning Tools

RSWC Academy may use AI-supported technologies, including tools that assist with:

• audio narration and accessibility
• multimedia learning resources
• content adaptation
• educational support features
• platform improvements

Where AI-supported tools are used, Olutunu aims to ensure they are implemented responsibly and in alignment with our commitment to quality, safety, accessibility, and inclusion.

4. Responsible Use of AI by Learners

Learners may use AI tools as learning aids where appropriate, including for:

• improving understanding of concepts
• generating study ideas
• supporting accessibility needs
• exploring additional learning resources

However, learners must use AI responsibly and must not:

• submit AI-generated work as their own where original work is required
• use AI to complete assessments dishonestly
• misrepresent AI-generated content as personal knowledge or experience
• use AI tools to bypass learning requirements

Where assessments require independent work, learners remain responsible for ensuring their submissions accurately represent their own understanding and abilities.

5. Accuracy and Critical Evaluation

AI-generated information may contain errors, limitations, or inaccuracies.

Users should:

• critically evaluate information generated by AI tools
• verify important information using reliable sources
• apply professional judgement when using AI-supported resources

AI outputs should not automatically be accepted as accurate simply because they are generated by technology.

6. Privacy and Confidentiality

Users must protect personal and confidential information when using AI tools.

Users must not enter into public AI systems:

• personal information belonging to another person
• confidential organisational information
• private learner information
• counselling or sensitive personal disclosures
• safeguarding information

Users should only share information through approved systems and channels.

7. Mental Health and Professional Responsibility

RSWC Academy provides education and training resources related to mental health, wellbeing, and related topics.

AI tools must not be used as a replacement for:

• professional mental health support
• clinical supervision
• safeguarding processes
• qualified professional judgement

Users should recognise the limits of AI technology, especially when dealing with sensitive human experiences.

8. Accessibility and Inclusion

Olutunu uses technology to help reduce barriers to learning and improve accessibility.

Digital tools may support learners through features such as:

• audio learning formats
• alternative content formats
• enhanced learning experiences

We remain committed to ensuring technology supports inclusion and does not create unnecessary barriers.

9. Digital Responsibility

All users are expected to:

• use technology respectfully
• protect account security
• respect intellectual property rights
• follow platform policies
• avoid misuse of digital tools

Technology should be used in ways that promote learning, integrity, safety, and respect.

10. Changes to Digital Learning Practices

As technology develops, Olutunu may introduce new digital tools or update how existing tools are used within RSWC Academy.

Where significant changes affect users, appropriate information will be provided.

11. Contact

If you have questions about AI, digital learning practices, or accessibility technologies used within RSWC Academy, please contact:

Olutunu Safe Haven Empowerment Foundation
Email: rswc@olutunusafehaven.com